Getting to know the College

3.1 College Communication
3.2 The College/Academic Office
3.3 The 'Bursary'
3.4 Useful Reuben email contacts
3.5 College 'intranet' (Sharepoint)
3.6 Governing Body

Please note that all current guidance regarding COVID-19 arrangements must be followed. Regular updates will be communicated. 

The College Office and Bursary are staffed Monday to Friday from 10am to 4pm, and are currently located a South Lodge next to Linacre. The only exceptions to this are likely to be over the Christmas and Easter University closure periods, and details of these arrangements will be communicated. The College Common Room at Linacre is open 24/7, and all members have 24-hour access to shared Linacre College facilities (via their University card). 

3.1 College Communication

College members (academic and staff) will communicate with students primarily via their College email address. Students are expected to check their University email address regularly as key College and University notifications will be sent to this address. Please make sure to activate your university email addresses before you arrive. 

3.2 The College/Academic Office

The SENIOR TUTOR, Caroline Mawson, is responsible for academic activities in the College. She monitors student progress, will authorise progression forms and can provide guidance and practical help. She can be contacted on senior.tutor@reuben.ox.ac.uk. 

The WELFARE DEAN, Kirren Mahmood, supports students with accessing the most relevant and helpful information, resources and support for any difficulties they come across. She also works with our Welfare Reps, Peer Supporters and Sub Dean to advocate and foster a culture that promotes the wellbeing of our community. She can be contacted on welfare.dean@reuben.ox.ac.uk.  

The ACADEMIC ADMINISTRATOR, Leema Chapman, is responsible for all matters concerning on-course student administration, from examinations, to graduation and beyond. She also acts as the disability coordinator. She can be contacted on academic.admistrator@reuben.ox.ac.uk. 

The GRADUATE AND ADMISSIONS ADMINISTRATOR, Avalon Floyd, is responsible for admissions and access in the college, as well as a multitude of events, communications and support.  She can be contacted on admissions@reuben.ox.ac.uk.

The PRESIDENT’S EXECUTIVE ASSISTANT is the Executive Assistant to Professor Lionel Tarassenko and also provides support for college officers, as well as supporting academic and fellowship appointments and inductions. They can be contacted on president-pa@reuben.ox.ac.uk.   

The COMMUNICATION & EVENTS OFFICER is responsible for promoting the college and the successes of its fellows and students. They maintain and update the website, run the college's social media channels, publish and promote news items about the college, and assist with running a variety of events. They can be contacted on comms@reuben.ox.ac.uk.  

3.3 The 'Bursary'

The BURSAR, Stephen Purbrick is responsible for the financial management of the College and the smooth running of its premises and activities. They also carry primary responsibility for managing the College’s property and land, insurances, environmental performance, purchasing and contracting, regulatory compliance, health, safety and security, bar and alcohol license. The Bursar can be contacted on bursar@reuben.ox.ac.uk.  

The DEPUTY BURSAR and ACCOUNTANT, Robert Greaney, is responsible for coordinating the College’s accounting function, including budget management, management accounts and forecasts, fund accounting and college investments. Rob can be contacted on accountant@reuben.ox.ac.uk. 

Queries in relation to fees and credit accounts (traditionally referred to ‘Battels’ in other Colleges) should be sent to accounts@reuben.ox.ac.uk. 

The HEAD OF IT, Alex Wooten, is responsible for managing the college’s ICT infrastructure and resources as it grows, as well as providing general support to all members of the college. Alex can be contacted at it.support@reuben.ox.ac.uk.  

3.4 Useful Reuben email contacts:

Most University email addresses will take the form of  firstname.secondname@College/Dpt.ox.ac.uk 

If you are not sure of an email address, a useful search facility can be found on the University’s contact Search pages here (type surname and first initial in the left column) 

A few other useful Reuben email addresses it may be useful to know (see under ‘More contact details’) 

The College also uses a variety of maillists for sending out group messages, with restricted mailing rights:

3.5 College ‘intranet’ (Sharepoint)

Many College materials are open to public access and can thus be found on the College website. 

Other materials which are more sensitive, or relevant only to internal groups of Reuben members, are available through the College’s SharePoint online sites, maintained by Chloe Mak (president-pa@reuben.ox.ac.uk). This Sharepoint site contains links to various sites accessible through ‘single sign on’. 

3.6 Governing Body

As a Society of the University, Reuben College’s Governing Body, under Council, bears ultimate responsibility for College policies and administration. The Committees of the Governing Body look after specific areas of College administration and submit recommendations to the Governing Body. GCR representatives are invited to Governing Body, and to all its subsidiary committees, with only sensitive or personal information held back for reserved meetings. Outside of committee meetings, GCR representatives meet with college officers regularly, and provide a conduit for any arising matters of concern or importance  

A brief description for and timetable of Reuben’s committees can be found here.