Finances

6.1 Course Fees

For those paying fees from their own funds and starting their course in Michaelmas Term, invoices are sent out in September. Full payment for the year should be made before the academic year starts. Please note that students will not be allowed to matriculate or graduate unless fees have been paid.

At the end of the fee liability period (the statutory number of terms for which full fees are required), a student who is still on course will be designated a “Continuing Student”. Such students, whether in residence or not, will be liable for a college continuation charge and a University continuation charge each term until submission of their thesis, please see Continuation charges for future details. This will entitle them to full College facilities and to continue to use dining facilities at the subsidized student rate. Please note college grants will not be available from this time, as these are only available to those within their fee liability period. Please note that unless we are advised in writing that your grant authority will pay these charges, you will be personally responsible for payment.

6.2 Personal Credit Account ('Battels')

It is the College policy that where possible, students pay for all items at the point of consumption (i.e., meals in College, and at the College bar).

From time to time, students will purchase an item and be charged and invoiced for payment by the College. Where this happens, all credit accounts (‘Battels’) must be settled promptly via the College’s payment platform.

6.3 Employment

The University recognizes that some full-time graduate students will want to undertake a limited amount of paid work during their studies, whether as part of their academic development (e.g., teaching and demonstrating) or to help to support themselves financially. The University’s guidelines on paid work aim to ensure that paid work does not adversely affect students’ success in their studies or their ability to complete their course on time. In addition, some graduates (for example, graduates funded by research councils and some other scholarships) will have prescribed limits on how many hours’ paid work they can do.

Overseas students are entitled to work in the UK subject to conditions. The maximum hours you can work during term-time are normally printed on your visa sticker or Biometric Residence Permit (BRP). For most Oxford students holding a student visa this will be up to 20 hours a week during term time. You should seek permission from your supervisor or course director before taking employment. For further information see here.

6.4 Scholarships

Reuben College offers graduate scholarships at admission, and a central University website provides a search of all available scholarships.

6.5 College Funds

Reuben College provides a range of grants for on-course students. Our financial support webpages provide information on these grants and on how to apply for emergency support. Individual grants may be applied for under the following main categories:

Grants for Academic Related Activities

Each full time fee paying graduate student (excluding those paying continuation fees only) may claim up to £225 per annum for academic-related support. This includes conference support, language or other academic courses, and relevant expenses. Please note that this does not include fieldwork support. Funds are reclaimed via our expense platform (SAP Concur) with receipts and proof of payment required. Awards will require the completion of an application form and sign-off from the Academic Administrator, or if unavailable, the graduate and admissions administrator. Part-time students are eligible for the same funding on a pro-rata basis. Funds can be rolled over whilst within fee-paying liability at Reuben.

Grants for Sports and Wellbeing

Each full time fee-paying graduate student (excluding those paying continuation fees only), may claim up to £100 per annum for activities related to sport or wellbeing (Oxford Blues are entitled to an additional £50). This may include support for kit, sports equipment, sports or wellbeing course fees, or participation in clubs, music, or welfare classes. Part-time students are eligible for this same funding on a pro-rata basis.

Financial Assistance Grants

We encourage any Reuben student who finds themselves in unexpected financial hardship to discuss their concerns with the College as soon as possible. Please contact the Bursar (bursar@reuben.ox.ac.uk) in the first instance. The College operates its own Financial Assistance Fund and a small number of grants and loans are made from this throughout the year. Grants are typically limited to £500 but can be up to £1,000 in exceptional circumstances. Students facing unexpected hardship are also advised to refer to the University’s finance pages.

The Oxford Student Union’s Student Advice Service (SAS) can also be contacted confidentially for support on budgeting and financial planning .

6.6 Disability Support and Allowances

There are a wide range of individual adjustments and study support available for disabled students, and the University’s Disability Advisory Service (DAS) will help you determine what support is appropriate for you.

Students facing unexpected academic-related costs related by virtue of any disability are advised to discuss this with the Senior Tutor or Academic Administrator, who may be able to suggest an application to the DAS or College’s discretionary support fund.

Discretionary Support for students with disabilities

Students registered with the University’s Disability Advisory Service may apply to the College for a contribution to academic-related costs recommended within a Student Support Plan but not provided for within the Disabled Students Allowance (DSA) or by other means. Grants will not normally exceed £100 for equipment or £50 per annum for photocopying and consumables. No award is given automatically.

6.7 PGCE Students' Childcare Grant

UK PGCE students only may be eligible for a grant from their regional funding body. You should apply for the Childcare Grant when you apply to your regional funding body for financial support.